Landscape and lawn care accounting — job costing by crew, equipment depreciation, seasonal forecasting
Industry

You Build Beautiful Properties. We Build Profitable Ones.

Landscape and lawn care companies work hard — but hard work doesn't always mean profitable work. Job costing, equipment costs, and seasonal cash flow are the three financial levers that determine whether your business thrives or just survives.

Why Landscape need specialized accounting

Landscape and lawn care companies are busy. You're managing crews, equipment, seasonal hiring, materials, and customer relationships simultaneously. But busy doesn't always mean profitable. You know your top-line revenue, but do you know which jobs, which crew leaders, or which service lines are actually profitable? Most landscape companies don't track job cost — and they keep bidding and winning work that loses money.

Equipment is another hidden cost killer. Mowers, trucks, trailers are your biggest capital assets. Without proper depreciation tracking and a replacement reserve, you're constantly surprised by failures and unplanned purchases. That compounds the seasonal cash flow problem. Montana landscape companies face extreme seasonality — peak May through October, then near-zero in winter.

We build the financial infrastructure that lets you know which jobs are profitable, manage seasonal cash flow, and scale the business without losing control.

Common pain points we solve

Job costing & crew profitability: most landscape companies don't track job cost
Equipment depreciation & replacement: biggest capital assets but no replacement reserve
Seasonal cash flow: peak May–October then near-zero in winter
Subcontractor vs. employee classification: 1099 crews are common — and risky
Materials & supply cost tracking: significant costs need to be tracked per job
Recurring contract revenue: maintenance contracts need proper accounting (deferred revenue, renewals)
Workers' comp & insurance: physically demanding work means audit-ready payroll records
Bidding & pricing accuracy: most price based on gut feel without actual job cost data

What we do for Landscape

  • Monthly bookkeeping & bank reconciliation
  • Job costing & crew profitability tracking
  • Equipment depreciation & replacement reserve
  • Seasonal cash flow forecasting
  • Payroll processing & workers' comp classification
  • Subcontractor 1099 tracking & compliance
  • Materials & supply cost allocation by job
  • Recurring contract revenue tracking
  • Overhead rate calculation for accurate bidding
  • Year-end tax preparation & entity structure review
  • Equipment financing preparation

The metrics we track

  • Per-job P&L showing margin by job type, crew, and service line
  • Equipment replacement reserve funded monthly
  • 12-month cash flow forecast with seasonal reserve
  • Payroll records clean with classifications audit-ready
  • Overhead rate calculated and driving pricing decisions
  • Job cost data by crew, service line, and client type

Frequently asked questions

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